Facilitation
Facilitation Mind Map
Pre-work
Stakeholders
Facilities and Materials
Communication
Execution
Room Setup
Open the Meeting
Purpose confirmation
Agenda confirmation
Working Agreements
Parking Lot
Action Items
Breaks
Check-ins to change agenda
Hopes & Wishes
(What I want from this)
Activities
Close
Remote
- Arrange Room
- Materials
- Instruct 3 times
- Hold space for activity
- Debrief
Address Dysfunction
Use as stopwatch for you, timer or something for them
Hold time
ORID
Fishbowl
1-2-4 All
Group discussion
Me as Facilitator
Guide, not leader
Hold space, be neutral
You have the most power, be careful
Move the spotlight so quiet folks have space
If you participate be VERY careful and deliberate about how you frame it
Take safety very seriously
Multiple methods of participation allow more participation
Know what pisses you off and how you'll handle it
Multiple tools as backups
Backchannel communication
Participation patterns, break out rooms, satellite groupings
Audio only vs Video
Vote on purpose achievement
Review action items
Review hopes and wishes
Review parking lot
Debrief
Standing fish bowl
Timeline of how it felt
Discuss why this meeting can be different than others & how we will know
Facilitator feedback
Door retro (Kinda sucks)
Notes in a box
Follow-up conversations
Takes WAY longer than you ever think, and is more important than the time it gets
Post-Meeting Follow-Up
Review with stakeholders
Review with participants
Prepare written materials and send them, even if it is someone else's job.
Overview, Agenda, Results, Testimonials, Video, photos
Send to non-attending stakeholders and other folks who were interested
Collaboration
Divergence & Convergence
Divergence: Creating many ideas
Convergence: Bringing many to a few
Filter
Group
Vote
Iterate
Theme
Caution: Do not converge early, it sill curb participation and insight
Listing
"Brainstorming"
Writing
Invert the ask, "Build the worst..."
Group insight > individual instruction
Dysfunction happens
DiSC
Archetypes
Remediation techniques
Move spotlight
Interrupt
Listen for circles
Call to agreements and agenda
Parking lot
Elmo
Eject from room
Time out/Observer
Break & Interview
Specific Activities
Ball Point Game
Liberating Structures:
1-2-4 All
Triz
WIIFM
Fishbowl
Troika Consulting
Requirements Game:
2 Rounds, one is draw based on written, 2nd is draw based on discussion
Penny flip game
Retromat
Timeline
Futurespective
Voting
Dot vote
Roman vote
Fist of 5
There can be only one...
Brockman Technique
Anonymous voting for safety
Magic Quadrant
Impact Map
User Story Map
Quiz game
Market place
Orbital Trajectory
(I invented this thing but never used it. Someone else has though)
Something about a rocket leaving a planet...
Orid